HIPAA Privacy Rule Compliance-Understanding New Rules and Responsibilities of Privacy Officer: One and half day In-Person Seminar

By: Jim Sheldon-Dean, Principal and Director of Compliance Services, Lewis Creek Systems, LLC
Location :- Courtyard by Marriott Chicago Downtown/River North, IL | Wednesday, November 6, 2019 | Thursday, November 7, 2019

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Course Description:

With the recent implementation of new HIPAA regulations in the HIPAA Omnibus Update of 2013, healthcare organizations are reviewing their compliance and making sure they have the proper policies, procedures, and forms in place. HIPAA Privacy Officers have been renewing their compliance activities and reviewing their documentation to make sure they can meet the challenges of the new rules and avoid breaches and penalties for compliance violations.

This session is designed to provide an intensive, one and a half-day training in HIPAA Privacy Rule compliance, covering:

  • What’s new in the regulations
  • What needs to change in your organization
  • What needs to be addressed for compliance by covered entities and business associates
  • What are the most important privacy issues
  • What can happen when compliance is not adequate

This seminar will also explain audits and enforcement, and how privacy regulations relate to security and breach regulations, as well as responding to privacy and security breaches and ways to prevent them. Numerous references and sample documents will be provided.

Learning Objectives:

  • Understand the structure of the HIPAA Regulations and how they work together
  • Learn what has changed in the rules based on the HIPAA Omnibus Update Rule
  • Learn how Business Associates are now covered directly under the rules
  • Discover what has to be modified to meet the new rules and how to interpret them
  • Understand what are the rights individuals have about their health information
  • Know what are the limitations on uses and disclosures by a healthcare entity
  • Learn the updated rules on using health information for marketing and fundraising
  • Find out how the rules impact the use of electronic health records
  • Know how to use Risk Analysis to make compliance decisions about safeguards
  • Know how to respond to breaches and violations of Privacy and Security rules
  • Learn how to deal with the modern portable technologies and communication methods
  • Understand how to use policies, documentation, training, and drills to prepare for audits and incidents, and achieve good compliance

Who will Benefit

This seminar will provide valuable assistance to all personnel in medical offices, practice groups, hospitals, academic medical centers, insurers, business associates (shredding, data storage, systems vendors, billing services, etc.). The following personnel will find this session valuable:

  • Compliance director
  • CEO
  • COO
  • CFO
  • Privacy Officer
  • Security Officer
  • Information Systems Manager
  • HIPAA Officer
  • Chief Information Officer
  • Health Information Manager
  • Healthcare Counsel/lawyer
  • Office Manager
  • Contracts Manager

Course Outline

Day One (8:30 AM – 4:30 PM)
  • 08.30 AM - 09.00 AM: Registration
  • 09.00 AM: Session Start
  • Day one sets the stage with an overview of the HIPAA regulations and then continues with presentation of the specifics of the Privacy Rule and recent and expected changes to HIPAA and other rules such as 42 CFR Part 2 regarding Substance Use Disorder information, and the European Union’s General Data Protection Regulation (GDPR), including the impacts of required changes in your practices to meet the rules.

  • Overview of HIPAA Privacy, Security, and Breach Notification Regulations
    • Types of Entities
    • Entity Relationships
    • Business Associates
    • Current Issues in HIPAA
  • HIPAA Privacy Rule and Patient Rights
    • The Designated Record Set
    • Access
    • Amendment
    • Restrictions
    • Communications
  • HIPAA Privacy Rule and Uses and Disclosures of PHI
    • Using Protected Health Information
    • Disclosures to family and friends
    • Disclosures to providers, care coordinators, etc.
    • Disclosures to attorneys, the Attorney General’s office, etc., minors and guardian issues
    • Day-to-day disclosures
    • Training and Documentation Requirements
  • Current Hot Topics in HIPAA and Privacy
    • Enforcement and Audits
    • Coordination with 42 CFR Part 2 and Substance Use Disorder information
    • GDPR Compliance – Here comes the E.U.!
    • Access of Information
  • Day Two (8:30 AM – 12:30 PM)

    Day two begins with a detailed examination of HIPAA Security Rule and Breach Notification requirements, including what you need to do to protect information and what you have to do if you don’t, and the day concludes with a session on the essential activities of documenting policies, procedures, and activities, training staff and managers in the issues and policies they need to know about, and examining compliance readiness through drills and self-audits, all as part of a 10-step plan for reviewing and maintaining HIPAA compliance.

  • HIPAA Security and Breach Notification Rule Principles
    • How the Privacy, Security, and Breach Rules Work Together
    • Security Safeguards and The Role of Risk Analysis
    • Determining What Is a Breach and What Must Be Reported
    • Incident Management and Breach Reporting
  • Documentation, Training, Drills and Self-Audits
    • The 10-Day HIPAA Compliance Plan
    • How to Organize and Use Documentation to Your Advantage
    • Training Methods and Compliance Improvement
    • Conducting Drills in Incident Response
    • Using the HIPAA Audit Protocol for Documentation
  • Meet Your Instructor

    Jim Sheldon Dean
    Jim Sheldon-Dean
    Principal and Director of Compliance Services, Lewis Creek Systems, LLC

    Jim Sheldon-Dean is the founder and director of compliance services at Lewis Creek Systems, LLC, a Vermont-based consulting firm founded in 1982, providing information privacy and security regulatory compliance services to a wide variety of health care entities.

    Mr. Sheldon-Dean serves on the HIMSS Information Systems Security Workgroup, has co-chaired the Workgroup for Electronic Data Interchange Privacy and Security Workgroup, and is a recipient of the WEDI 2011 Award of Merit. He is a frequent speaker regarding HIPAA and information privacy and security compliance issues at seminars and conferences, including speaking engagements at numerous regional and national healthcare association conferences and conventions and the annual NIST/OCR HIPAA Security Conference in Washington, D.C.

    He has more than 30 years of experience in policy analysis and implementation, business process analysis, information systems and software development. His experience includes leading the development of health care related Web sites; award-winning, best-selling commercial utility software; and mission-critical, fault-tolerant communications satellite control systems. In addition, he has eight years of experience doing hands-on medical work as a Vermont certified volunteer emergency medical technician. He received his B.S. degree, summa cum laude, from the University of Vermont and his master’s degree from the Massachusetts Institute of Technology.

    Venue

    Location :
    Courtyard by Marriott Chicago Downtown
    River North, 30 East Hubbard Street,
    Chicago, IL 60611, USA,
    Tel: 312-329-2500

    November 6-7, 2019


    How to Reach

    General Driving Directions:

    Driving Directions from Chicago O'Hare International Airport – ORD: 16 mile(s) NW
    • Take I-190 East to I-90 (Kennedy Expressway) East to the Ohio Street Exit. Ohio Street is a one-way street eastbound.
    • Take Ohio to State.
    • Turn right on State, and go to Hubbard (3rd light).
    • Turn left and hotel entrance is on the left.
    From Chicago Midway International Airport - MDW : 10 mile(s) SW
    • Take Cicero Avenue north to I-55 North
    • Take I-90/94 west into downtown
    • Exit Ohio St (one-way eastbound)
    • Make a right on State and hotel is on the corner of State & Hubbard.

    Other Transportation:

    Bus Station
    • Greyhound Bus Lines: 1.8 mile(s) SW

    Subway Station
    • Red Line (Grand Ave): 0.2 mile(s) N

    Train Station
    • Union Station (Amtrak & Metra): 1.7 mile(s) SW

    Disclaimer: Directions to the venue above have been taken from the hotel website. Attendees are advised to check with the hotel for confirmation of these directions before starting for the venue. GRC Seminars is not responsible for any inaccuracies in the same.
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    $1,499

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    November 6-7, 2019, Chicago, IL

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    Art Institute of Chicago
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    Auditorium Building and Theatre
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