Accounts Payable Systems: A guide to E-Payments, regulation, and financial transactions: 2- Day In-Person Seminar

By: Brent Meyers, Vice President - Commerce Bank
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Course Description:

For many years the landscape of accounts payable (AP) payments was stagnant. The only option was check. Over the years, several new payment options have been adopted and these have completely changed the landscape. First were wire and ACH, then card payments, now there are many other enhancements on the horizon. With new options one will always have new rules to comply with. How one goes about these new options will determine if success is achieved or bigger compliance headaches have to be dealt with.

This E-payments compliance training will be about the changing environment of AP payments and what businesses need to do to keep up and, more importantly, be prepared for in the future. This two day interactive seminar will cover all topics ranging from basic fundamentals, fraud prevention, revenue sources, process savings and reconciliation to technology. It will dive into all aspects of the AP payment process.

In many cases accounts payable can be an entry level position so turnover is high. This course on financial transaction risk management will serve as a great reference tool to remind employees of the simple steps in payments as well as bring new ideas to the table.

Learning Objectives:

  • To provide an understanding of the key elements of accounts payable payments
  • To effectively prepare attendees to offer their companies the latest advances in accounts payable
  • To meet/exceed regulatory expectations and to ensure the organization is prepared to manage vulnerabilities of all payment types
  • To understand the nature of the accounts payable and how it relates to other business lines
  • To focus on the key internal controls that can detect and prevent fraud
  • To review the key concepts and implementation steps of accounts payable programs available in the marketplace today
  • The course will focus on the following key aspects of accounts payable payments:
    • The history of AP payments
    • AP payments today
    • Check, wire, and ACH payments
    • Virtual credit card payments
    • Purchasing card usage
    • Fraud in all payment types
    • Software available in the marketplace

Who Will Benefit:

This course would be beneficial for all AP professionals, but the scope of the seminar will lend itself to a large financial services audience. This seminar will have appeal to all levels of financial management from Business Analysts to Controllers/ Business Managers all the way up to CFOs. This course will also be a great reference for those who sell in to this vertical of a business as it will help them better understand the options that exist today. The following job titles/ positions will benefit from attending this seminar:

  • Financial Officers
  • Risk Officers
  • Internal Auditors
  • Operational Risk Managers
  • Business Managers/ Controllers
  • Accounts Payable Managers and Staff

Course Outline:

Day One (8:30 AM - 4:30 PM)
Registration Process: 8:30 AM – 9:00 AM
Session Start Time: 9:00 AM

Welcome and Introductions (30 Minutes)

Understanding the Basics (1 Hour)

  • What is Accounts Payable?
    • Who/ what is involved
    • Where has it been
    • What are the roadblocks to innovation

Today’s payment environment (3 Hours)

  • Types of payments
    • Check
    • ACH
    • Wire
    • Ghost/ Virtual Card
  • What do we need to know
    • Regulations- Reg Z, Reg E, NACHA
    • Fraud- internal and external
    • Compliance- IRS, Auditors, etc
    • Resource allocation- what does usage require

What about Purchasing Cards? (3 hours)

  • The love/ hate relationship
    • Are they necessary
    • What can be done to get the most out of them
  • Internal Controls
    • Regulatory standards
    • Cardholder education
    • Specific high risk considerations- card limitations
    • Recordkeeping
      • Reconciliation
      • Cost allocation
      • Receipts
    • Review process
Day Two (8:30 AM - 4:30 PM)
Welcome (15 Minutes)

What solutions are available? (3 hours)

  • Common sense
  • Make the most of what you have today
  • Software
  • Automation
  • Outsourcing

Implementation of selected solution (2 hours)

  • Where do we start
  • Where do we finish

Best practices (2 hours)

  • What resources are necessary
  • What is the potential
  • What if we do nothing

Meet Your Instructor

Brent Meyers
Brent Meyers
Vice President - Commerce Bank

Brent Meyers has worked for Commerce Bank since May 2008 and is responsible for business development and commercial card services within the Midwest Territory. Mr. Meyers specializes in Automated Accounts Payable and Electronic Invoice Presentment and Payment (EIPP) solutions. Prior to joining Commerce Bank, he spent more than 8 years working at Enterprise Rent-A-Car, located in St. Louis, MO. There he held positions in Accounts Payable; Claims; and Credit Cards, both on the merchant and issuing side.

He received his Finance degree from Indiana University in Bloomington, IN. He is an Accredited Payables Solutions Consultant (APSC) through The Accounts Payable Network (TAPN) organization as well as a Certified Purchasing Card Professional (CPCP) through the National Association of Purchasing Card Professionals (NAPCP) organization.

Venue

Location:
San Francisco, CA (Venue to be announced shortly)

March 6-7, 2014
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