Account Payable Best Practices: One and a Half Day In-Person Seminar

By: Mary Schaeffer, Accounts Payable Best Practice Trainer, Writer/Content Creator, Consultant and Program Developer
Location :- Los Angeles, CA | Thursday, February 21, 2019 | Friday, February 22, 2019

We need the below information to serve you better

Course Description:

The accounts payable function is changing at a dizzying pace. Technology, new frauds and regulatory changes are all taking their toll. What worked yesterday may not work today. Given the current business environment, mounting regulatory pressures, and the increased visibility and importance of the accounts payable function, best practices are something with which every professional needs to be conversant. Unfortunately, keeping up to speed these days can be like herding cats. While some best practices remain steadfast, others simply no longer work and are being replaced by new practices just now appearing.

The talk will include a discussion of the newest best practice every organization should implement to ensure crooks don’t get their hands on money or sensitive information. This is one session you might want to invite your colleagues in accounting, auditing and payroll to so they implement appropriate best practices and are not bamboozled by some of the newest frauds.

The truth is that companies ignore accounts payable best practices at their peril and the impact is felt on your bottom line. It’s that simple—yet some organizations continue to turn a blind eye to the leakage that occurs due to poor or inefficient process in their AP operations. Don’t be one of them!

This inter-active session will be filled with real-life examples and attendees will have the opportunity to not only interact with other attendees but see how they’d treat different delicate situations.

Learning Objectives:

After this session, you will be able to:

  • Improve your invoice processing
  • Implement effective payment technologies
  • Comply with regulatory issues affecting the payment process
  • Avoid costly mistakes due to spoofed emails
  • Improve the invoice approval response time
  • Reduce the number of invoices submitted more than once
  • Earn more early payment discounts
  • Minimize the number of request for Rush payments and checks returned to requisitioners
  • Avoid costly master vendor file practices
  • Deter fraud (both internal and external)
  • Identify problems within their existing master vendor file practices
  • Implement master vendor file best practices that will enable proper TIN solicitation
  • Identify best control practices for the entire procure-to-pay process
  • Evaluate your own processes to identify weak controls that need tightening;
  • Identify frauds that can be prevented through good master vendor file practices
  • Make their master vendor file fraud-resistant;
  • Identify and collect all data needed to run an efficient and regulatory compliant AP function;
  • Address the segregation of duties issue correctly
  • Identify the types of payment frauds likely to impact your organization
  • Pinpoint seven common myths that often lull an organization into thinking they don’t have to take action against payment fraud
  • Evaluate the different fraud protection products offered by the banking community
  • Create the proper controls within your organization so you can stop employee fraud
  • Address corruption and bribery issues
  • How to document new vendors
  • How to handle single purchase vendors in the master vendor file
  • How to prevent fraud in the master vendor file
  • What special treatment should you give critical vendors
  • Dealing with vendors who make nuisance calls
  • Dealing with unpleasant vendors and more

Who Will Benefit:

  • Accounts payable manager
  • Accounts payable director
  • Accounts payable supervisor
  • Accounting manager
  • Controller
  • Assistant controller
  • Accounts payable associate
  • Accountant
  • Accounting manager
  • Disbursements manager
  • Assistant accounts payable manager
  • Payment professionals
  • Cash managers
  • Treasury professionals

Course Outline

Day One (1:00 PM – 4:30 PM)
  • 1:45pm - 2:45pm Best Practices Overview
    • Why best practices matter
    • Why best practices are changing
    • Identification of some worst practices
    • Best invoice handling processes
    • Best payment processes
    • Best expense review processes
  • 2:45pm - 3:15pm Best Practices Currently in Use at Other Companies
    • See how your invoice handling practices compare
    • See how your master vendor file practices compare
    • See how your payment practices compare
  • 3:15pm - 3:45pm Invoice Handling Best Practices and Issues
    • Problems caused when invoices aren’t processed efficiently and how to fix this
    • Most common invoice problems and how to handle them
    • Less common invoice problems and how to handle them
  • 3:45pm – 4:00pm The Evolving Payment Process and How to Adapt
    • The new email dilemmas (BEC, W2 info etc.)
    • Same Day ACH: Where does it fit into your process
    • Best practices when converting vendors to ACH
  • 4:00pm – 4:30pm TIN Solicitation BP
    • Colleting TINs
    • Using IRS TIN Matching
    • When should you request a new TIN
    • New best practice for verifying TIN information
Day Two (8:30 AM – 04:00 PM)
  • 8:30 - 9:00 Greet, review previous day’s topics/answer questions
  • 9:00 – 9:45 Master Vendor File
    • Identify problems within their existing master vendor file practices
    • Implement master vendor file best practices that will enable proper TIN solicitation
    • Identify frauds that can be prevented through good master vendor file practices
    • Make their master vendor file fraud-resistant
    • Address the segregation of duties issue correctly
  • 9:45 – 10:15 Vendor issues and Problems
    • How to deal with operational issues related to vendors
    • Addressing master vendor file problems
    • Dealing with 5 types of difficult vendor situations
  • 10:15 – 11:00 Internal Controls Master Plan
    • Why internal controls are critical to preventing fraud and duplicate payments
    • How control problems are created
    • The 7 building blocks for your internal control master plan
  • 11:00 – 11: 40 Internal Controls in AP: Step-by-Step
    • Identify best control practices for the entire procure-to-pay process
    • Evaluate your own processes to identify weak controls that need tightening
    • Fix the questionable controls so fraud and erroneous payments don't sneak through
  • 11:40 – 12:00 Internal Controls: Often-Overlooked Control Weaknesses
  • 12:00 - 1:00 Lunch
  • 1:00 - 1:45 Common Regulatory Issues Directly Impacting the Accounts Payable and Payment Process
    • Overview of the Regulatory Compliance Issue
    • 1099 Reporting Requirements
    • Unclaimed Property reporting requirements
    • Sales and Use tax reporting
    • How you are supposed to verify payments under OFAC
    • Your responsibilities under FCPA
    • Conflict Mineral Reporting
  • 1:45 – 2:45 Payment Fraud Prevention/Detection Best Practices
    • Check fraud prevention best practices
    • P-card fraud prevention best practices
    • ACH fraud prevention best practices
    • Wire transfer fraud prevention best practices
  • 2:45 – 3:30 Evolving Issues Impacting Fraud
    • Technology’s impact on the payment process and Fraud
    • BEC fraud and how to identify and stop it
    • Identifying situations where fraudsters are trying to get unauthorized information for fraudulent purposes
  • 3:30 - 3:50 Best Practices to Curtail Fraud and Keep Expenses Down
    • Identify weaknesses in your own accounts payable function that may expose your business to fraud
    • Detect potential external fraudulent situations early so you can prevent losses
    • Why time is not your friend in the fight against fraud
    • Best practices that prevent and detect fraud
  • 3:50 – 4:00 Concluding Remarks

Meet Your Instructor

Mary Schaeffer
Mary Schaeffer
Accounts Payable Best Practice Trainer, Writer/Content Creator, Consultant and Program Developer

Mary S. Schaeffer, a nationally-recognized account payable expert, is the author of 18 business books, a monthly newsletter, and a free bi-weekly e-zine, as well as several CPE courses for CPAs. She runs AP Now, a boutique publishing and consulting firm focused on accounts payable issues. She also serves as the Education Director for the Institute of Financial Operations. Before turning to writing and consulting she worked in the corporate world as an Assistant Treasurer for the Equitable Life Assurance Society, a Financial Risk Manager for O&Y and a Corporate Cash Manager for Continental Grain. A frequent and popular speaker at both live and online events, she has an MBA in Finance and a BS in Mathematics.

Location :
Los Angeles, CA (Venue to be announced shortly)

February 21-22, 2019
Register Online

Register Online

$799

Seminar One Registration

February 21-22, 2019, Los Angeles, CA
(Registrations till November 30, 2018 - $799)
(Registrations after November 30, 2018 - $1299)

Your registration fee includes the workshop, all course materials and lunch.
For discounts on multiple registrations, contact customer care at +1-1-888-771-6965.

Register by Wire Transfer

If you wish to pay by wire transfer: Please call us at
Toll Free +1-1-888-771-6965

Download Registration Form

Yes, I want to attend "Account Payable Best Practices: One and a Half Day In-Person Seminar"
Click here to Download Registration Form
If you are paying by check:
Checks should be payable to MetricStream Inc. (our parent company). and mailed to:
2479 East Bayshore Road, Suite 260
Palo Alto, CA 94303
USA

Terms & Conditions to register for the Seminar/Conference/Event

Your Registration for the seminar is subject to following terms and conditions. If you need any clarification before registering for this seminar please call us @ +1-888-771-6965 or email us @ editor@grcseminars.com

Payment:

Payment is required before 2 days of the date of the conference. We accept American Express, Visa and MasterCard. Make checks payable to MetricStream Inc. ( our parent company)

Cancellations and Substitutions:

Written cancellations through fax or email (from the person who has registered for this conference) received at least 10 calendar days prior to the start date of the event will receive a refund — less a $150 administration fee. No cancellations will be accepted — nor refunds issued — within 10 calendar days from the start date of the event.

On request by email or fax (before the seminar) a credit for the amount paid minus administration fees ($150) will be transferred to any future GRC Seminars event and a credit note will be issued.

Substitutions may be made at any time. No-shows will be charged the full amount.

We discourage onsite registrations, however if you wish to register onsite payment to happen through credit card immediately or check to be submitted onsite. Conference material will be given on the spot if it is available after distributing to other attendees. In case it is not available we will send the material after the conference is over.

In the event GRC Seminars cancels the seminar, GRC Seminars is not responsible for any airfare, hotel, other costs or losses incurred by registrants. Some topics and speakers may be subject to change without notice.

Attendance confirmation and Documents to carry to the seminar venue:

After we receive the payment from the registered attendee an electronic event pass will be sent to the email address associated with the registrant before 5 working days from the seminar date. Please bring the pass to the venue of the event.

Conference photograph / video:

By registering and attending GRC Seminars conference you agree to have your photographs or videos taken at the conference venue and you do not have any objections to use these photos and videos by GRC Seminars for marketing, archiving or any other conference related activities. You agree to release GRC Seminars for any kind of claims arising out of copyright or privacy violations.

Media Partners

If you wish to partner with us for this event please contact us: partner@grcseminars.com or call us: +1-888-771-6965.
Media Partner Benefits
  • Logo and company data on the event website.
  • Logo on the conference material distributed during the conference.
  • Media Partner’s brochure distributed along with conference material.
  • Logo on all the mailings before and after the event.
  • 10% discount to media partner's subscribers.
Media Partner to do
  • Banner (min 728x90 or 468x60) on the Media Partner website.
  • Insertion of the event in the event calendar, both printed and/or online.
  • Announcement article of the conference on the Magazine and/or Website.
  • Dedicated email blast to all subscribers of Media Partner.
  • Article on the Magazine and/or Website after the conference.

Local Attractions of Los Angeles, CA

Griffith Observatory
Griffith Observatory is an icon of Los Angeles, a national leader in public astronomy, a beloved civic gathering place, and one of southern California's most popular attractions. It is 1,134 feet above sea level and is visible from many parts of the Los Angeles basin.

Universal Studios Hollywood
Universal Studios Hollywood is a movie studio and theme park in the Los Angeles County, California, United States. It is one of the oldest and most famous Hollywood movie studios still in use. Its official marketing headline is "The Entertainment Capital of LA", though during the summer it is often advertised as "The Coolest Place in LA. It is the first of many full-fledged Universal Studios Theme Parks located across the world.

Venice Beach
Venice Beach is a seaside neighborhood of Los Angeles. Named for its series of canals, Venice is known as a haven for creative types. It is famous for its bohemian boardwalk and for the eclectic Abbot Kinney Blvd. Venice Beach include the beach, the promenade that runs parallel to the beach (“Ocean Front Walk” or just “the boardwalk”), Muscle Beach, the handball courts, the paddle tennis courts, Skate Dancing plaza, the numerous beach volleyball courts.

Los Angeles County Museum of Art
The Los Angeles County Museum of Art (LACMA) is the largest art museum in the western United States. It attracts nearly a million visitors annually. Its holdings of more than 100,000 works span the history of art from ancient times to the present. In addition to art exhibits, the museum features film and concert series.

Beverly Center
Beverly Center Shopping Mall is a large indoor shopping center located near Beverly Hills. Beverly Center is Southern California's premier fashion destination with over 100 distinctive specialty boutiques reflecting the diverse styles and tastes of Los Angeles. The Center is anchored by Bloomingdale’s, Macy’s and the upscale dining destination, The Capital Grille.

Los Angeles Zoo and Botanical Gardens
The Los Angeles Zoo and Botanical Gardens is located in Los Angeles Griffith Park. The Zoo is home to more than 1,100 mammals, birds, amphibians and reptiles representing more than 250 different species of which 29 are endangered. In addition, the Zoo’s botanical collection comprises several planted gardens and over 800 different plant species with over 7,400 individual plants. The Zoo receives over 1.5 million visitors per year.